Careers

ACCOUNTING & INFORMATION SYSTEMS MANAGER

JOB TITLE: Accounting & Information Systems Manager
REPORTS TO: Controller
COMPENSATION: Commensurate with experience
BENEFITS: Health, Dental,Vision, Life, LTD, Short Term Disability, 403(b) match

JOB OVERVIEW
This enthusiastic, self-motivated individual will be part of a team-oriented environment helping to aid the Controller with a variety of tasks related to Accounting, financial analysis reporting, HR and Information Systems Management.

Duties and Responsibilities

  • Assist Controller with coordinating, maintaining, and controlling the Great Plains Dynamics accounting system and Management Reporter
  • Assist in accounts receivable and accounts payable, payroll processing, journal entries, month-end close, grant reporting and other ad hoc projects needed by other departments
  • Maintenance of an organized filing system, personnel file maintenance and on-boarding new employees
  • Assist with preparation of annual budget and annual audit preparation
  • Prepare financial and statistical reports for internal and external compliance purposes
  • Ensure the confidentiality and security of all financial information and personnel documents
  • Help identify and prevent discrepancies as well as help maintain internal controls

Qualifications

• Bachelor’s Degree in Accounting or Business with accounting emphasis
• Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and practices
• Extremely strong Excel skills and proficient in Microsoft Office Suite
• Prior experience with MS Great Plains Dynamics is strongly preferred
• Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
• Strong analytical and problem-solving skills
• Human Resources, IT and/or Database experience preferred
• Ability to prioritize, multi-task and complete tasks effectively and efficiently

Additional Information

Salary is competitive within the industry, commensurate with experience and expertise, and includes a competitive benefits package.

Please email Anthony Corroa at .(JavaScript must be enabled to view this email address) and attach your cover letter, resume, and list of three professional references as a single Adobe PDF file. Please make your subject line: Accounting Manager Position. No phone calls or physical mail please.

The mission of the Austin Symphony Orchestra Society, Inc. is to enhance the cultural quality of life for the adults and young people of Austin and Central Texas by providing excellence in music performance and educational programs.

Deadline for applications: February 28, 2020

DEVELOPMENT INFORMATION MANAGER

JOB TITLE: Development Information Manager
REPORTS TO: Director of Development
COMPENSATION: Commensurate with experience
BENEFITS: Health, Dental, Vision, Life, LTD, Short Term Disability, 403(b) match

JOB SUMMARY
The Development Information Manager is responsible for database management, fund processing, records keeping, grant and foundation calendar management, financial reporting for the Development Department, and correspondence with donors based on giving history. In addition, an ideal candidate will be comfortable attending donor events and assisting in event planning as needed. Fluency in data management is a necessity with an aptitude for learning new data systems quickly and efficiently. Experience in Tessitura and statistics or data analysis recommended. This position reports to the Development Director and will work closely with the Marketing department on website donor management. All responsibilities are not included or limited to this description.

Job Duties and Resposibilities:

Database Management
• Develop and maintain Style Guide using Best Practices for Data Entry which will be implemented in donor communications
• Creation of Best Archival Practices
• Cross Train Team with Best Practice of Tessitura
Gift and Fund Processing
• All entry of gifts (donations) into Tessitura
• Annual Fund, Sponsor, Government, Grants (copy of checks to be uploaded if possible)
• All entry of dues for Arbor, Board, ACP, WSL Checks (Revise to INCL WSL)
• Process and Track all Matching Gifts
• Maintain all Matching Gift portals
Database Records
• Dedupe and Merge Records in Tessitura
• Link Records to create households and/or to employer when applicable
• Ensure Donor Satisfaction with donor’s account for best outgoing agency communications
Database Generated Reports
• Tessitura reports of daily accounting records
• Reports generated as needed per department for agency, committee, and board meetings
• Generate mailing lists for campaigns and events ensuring accuracy
• Generate Donor lists for Website, Print, and Public Acknowledgement and work across departments ensuring donor acknowledgments and benefits are clearly stated
Communications Generated from Database
• Generate all Acknowledgement Letters: Thank You letters at time of gift within three days and Year End Tax Letters
• Generate Pledge Reminders and Mail
• Individual Invoice Tracking, if applicable in lieu of pledge
• Process and Track all Matching Gifts
• Corporate Invoice Tracking
Communications Generated from Database
• Generate all Acknowledgement Letters: Thank You letters at time of gift within three days and Year End Tax Letters
• Generate Pledge Reminders and Mail
• Individual Invoice Tracking, if applicable in lieu of pledge
• Process and Track all Matching Gifts
• Corporate Invoice Tracking
Website and Communications
• Work interagency between departments to ensure that the general public has the best and most current information regarding ASO.
• Utilize Best Practices to ensure that every hit/patron/donor is cultivated and stewarded effectively and validated through all public platforms
Event
• Logistics for Phonathon (and mini) and all development events yet TBD
• Donor Name tags and Board (when applicable)
Grants
• Manage Grants Calendar with outcomes of reward; including Application and Reporting Deadlines
• Gather the needed program information for all Grants
General
• Assist is proofing, editing and finalizing or submitting written material on behalf of The Austin Symphony Orchestra, Inc.

Qualifications

• Bachelor’s Degree
• Thorough knowledge of Microsoft Office Suite, with proficient and strong competency in Excel
• Excellent communication skills, written and verbal, with ability to clearly communicate issues to all levels of management, general public, patrons, volunteers, and donors.
• Strong analytical and problem solving skills with ability to create data driven conclusions and presentations
• Ability to prioritize/multitask/and complete tasks efficiently
• Superior organizational skills with keen attention to detail (spelling, punctuation, calendaring).
• At least 3 years of database management with preferred experience in Tessitura

Additional Information

Salary is competitive within the industry, commensurate with experience and expertise, and includes a competitive benefits package

Please email Marilyn Willson at .(JavaScript must be enabled to view this email address) and attach your cover letter, resume, and list of three professional references as a single Adobe PDF file. Please make your subject line: Development Information Manager. No phone calls or physical mail please.

The mission of the Austin Symphony Orchestra, Inc. is to enhance the cultural quality of life for adults and young people of Austin and Central Texas by providing excellence in music performance and educational programs.

Equal Opportunity Employer: Austin Symphony Orchestra (ASO), as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. ASO is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions..